Event checklist

This is a checklist that will guide you through the process of setting up your event.

Before the event

  • Go through the Setup

  • Ensure you got 2-3 helpers with dedicated tasks

  • Prepair the lower thirds and splash pages via EMA

  • Upload the lower thirds to the ATEM Software Control

During the event

  • Place the rack in a suitable position

  • Place the camera in a suitable location. Make sure nothing is obstructing the camera’s view (set the main camera frontally, at the speaker’s eye level)

  • Make the Light setup

  • White balance the cameras

  • Connect the microphone receiver to the RØDECaster Pro

  • Ensure the correct microphone settings are configured

  • Setup the JBL Speakers

  • Manage the HDMI splitter

  • Connect the laptops of the speakers and check if the connection with the projector is stable

  • Clip the mic to the speakers and check if the sound is ok

  • Display the Splash screens in the stream

  • It is recommended to perform a test run of the streaming process with the stream set to private or unlisted mode

  • Point out to the speakers that they have to communicate to the viewers that we have microphone to ask question

  • Manage someone who’s the moderator of the chat

  • Start the Audio recording and Video recording

  • Start up some music

  • Start the stream

During each presentation

  • Slowly turn down the music

  • Slowly turn up the mic

  • Fade in the lower third

  • Fade out the lower third

Hint

To ensure the seamless execution of live streaming, it is imperative to coordinate with the streaming operator while handling cameras to avoid inadvertent operation of the camera during live streaming.

Hint

If you encounter issues with cache buildup in the ATEM, it may be due to a poor internet connection. To improve your connection, consider disconnecting other devices from the network or temporarily disabling any devices using your 4G router.

Hint

At the beginning of each talk paste this message into the chat:

Welcome to the live chat. If you have any questions, just put them in here. We’ll forward and read them to the speakers at the end of their talks. Don’t hesitate to ask anything – no question is too big or too small. Let’s get started!